2 jobs found in verulam

Receive creditor’s invoices and delivery notes from Engineering, Distribution and Admin with the accompanying signed requisition and purchase order numbers.  Collate all documents and verify that they are correct. Match invoices with purchases order numbers and requisitions and confirm pricing on invoice against purchase orders. Match invoices and delivery notes and verify signatures. Capture credit’s invoices on Syspro. Query all discrepancies, outstanding invoices and purchase orders with suppliers. Monitor payment schedule and ensure that payments are made timeously. Prepare cheques for signature. Maintain supplier data on the system; price changes, addresses and additional information. File all quotations and supporting documents. Ensure month end and year end creditors are correct.

Timely and accurate processing and reconciliation of all documents for payment to trade vendors for goods and services. Ensuring accurate capture of inputs required for financial reporting • Accurate and timeous processing of invoices in compliance with SARS regulations and in accordance with the company’s policies & procedures to ensure that payment terms and settlement discounts are met. • Verifying that the invoice details are correct (i.e. VAT number, Company name, etc.) • Ensure that invoices are allocated to the correct supplier and general ledger accounts and are properly authorised in accordance with the levels of authority • Check and match invoices against orders placed • Accurately process invoices and post batches daily • Payment of invoices • Forwarding remittances to suppliers after completion of the payment run • Timeous resolution of supplier queries • Filing of invoices after a payment run • Accurately prepare monthly reconciliations of creditor account statements against the accounts payable age analysis • Accurately capture sales, debtor’s receipts and cash book deposits and withdrawals once the inputs have been authorised. • Maintain and distribute petty cash in accordance with authorisation procedure • Perform a reconciliation of petty cash vouchers and cash on hand on a periodic basis Check that petty cash vouchers are correctly coded and authorised prior to capture Process a petty cash journal for reimbursement • Must have Matric Accounting • Must have at least 3 (three) years’ experience • Must have strong computer skills including Microsoft Excel.